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Agenda and Record Items for the Safety and Health Management System Management Review Meeting
2026.08.19 10:33
Serious Accidents and Occupational Safety and Health Act
Safety and Health Management System Management Review Meeting
Agenda and Record Items
The agenda and record items for management inspection meetings of the safety and health management system should focus on documenting โwhat was inspected, who agreed to improve which deficiencies by when,โ rather than simply โwhether a meeting was held.โ HR and safety and health managers must organize agendas, decisions, budget and personnel measures, and follow-up implementation plans together to ensure that management meetings do not end as mere formal reports.
Agenda Report โ Management Assessment โ Decision on Action โ Assignment of Person in Charge/Deadline โ Verification of Implementation
๐ Short Answer
At the management review meeting on the safety and health management system Safety and health goals and management policies, improvement of hazardous and risk factors, safety and health budget and personnel, performance of duties by safety and health managers, employee opinions, emergency response manuals, management of contracting, services, and outsourcing, safety and health training, status of compliance with relevant laws and regulations It is recommended to treat this as a major agenda item.
In the meeting minutes, rather than simply writing "Report Completed," it is helpful for practical management to include the following items.
| division | Things to record |
|---|---|
| Meeting Basic Information | Date, time, place, attendees, presenters, purpose of the meeting |
| Inspection Agenda | Which items were checked |
| Verification materials | Risk assessment results, training status, accidents and near misses, budget execution details, etc. |
| Areas for improvement | Non-implementation, delay, budget shortage, manpower shortage, delay in improvement, etc. |
| Management decision | Budget allocation, staffing, schedule adjustment, prioritization |
| manager | Department and person responsible for follow-up actions |
| Deadline | Scheduled completion date for improvements and re-inspection date |
| Supporting documents | Meeting minutes, reports, attendee verification, results of follow-up actions |
| Aftercare | Items to reconfirm implementation status at the next meeting |
The key point is Agenda Report โ Management Assessment โ Decision on Action โ Assignment of Person in Charge/Deadline โ Verification of Implementation The point is that the flow of events must be recorded in the meeting minutes.
๐ When will it be applied?
Agenda items and record standards for the Safety and Health Management System management review meeting are required in the following situations.
| situation | Items to check by the person in charge |
|---|---|
| Conducted a semi-annual inspection of the safety and health management system. | Organization of Inspection Items and Management Report Materials |
| There are areas for improvement based on the risk assessment results. | Identify unaddressed risk factors, budget, person in charge, and deadlines |
| Execution of safety and health budget delayed | Verification of budget formulation and execution status and necessity of additional measures |
| The role of the dedicated safety and health organization or person in charge is unclear | Check authority, responsibility, and performance evaluation criteria |
| There are individuals who have not conducted or completed industrial safety and health training. | Verification of whether training was conducted and corrective measures |
| Employee feedback received | Verification of opinion gathering procedures and implementation of improvements |
| Accidents, near misses, and danger reports occurred | Verify causes, prevention of recurrence, and measures to prevent further damage |
| There is work by partner companies and contractors. | Inspection of safety and health standards for contracting, services, and outsourcing |
| Checked the emergency response manual | Verify work stoppage, evacuation, relief, and measures to prevent further damage |
| Prepared management report materials | Reorganization of meeting minutes and follow-up record forms |
From the perspective of responding to the Serious Accidents Punishment Act, rather than focusing on the fact that a meeting was held, it is necessary to be able to verify whether the inspection results were linked to actual improvement measures.
๐ What HR & Safety & Health Managers Should Do
STEP 01
1. First, determine the nature of the meeting.
The name of the Safety and Health Management System Executive Review Meeting may vary from company to company. It may be operated as a separate body, or it may be integrated with existing meetings such as management meetings, reports to the Industrial Safety and Health Committee, safety and health executive meetings, or serious accident prevention review meetings.
However, regardless of the format, the purpose of the meeting must be clear.
| Nature of the meeting | Operational direction |
|---|---|
| Semi-annual regular review meeting | Overall inspection of key items in the safety and health management system |
| Management briefing | Centered on budget, personnel, and key decision-making |
| Risk Assessment Results Meeting | Improvement of hazardous and risk factors and inspection of implementation status |
| Meeting to prevent recurrence of accidents and near misses | Analysis of causes and determination of measures to prevent recurrence |
| Partner Company Safety Meeting | Inspection of safety and health standards for contract, service, and outsourced work |
| Education Implementation Review Meeting | Implementation of statutory and special training and supplementation for non-completionists |
| Emergency Response Inspection Meeting | Check work stoppage, evacuation, relief, and additional damage prevention manuals |
What is more important than the name of the meeting is that the inspection items, attendees, decisions, and follow-up actions are recorded.
STEP 02
2. Organize essential inspection items in advance.
In management meetings, rather than simply listing safety and health issues like a report, it is advisable to distinguish between agenda items requiring management decisions and those requiring action from working-level departments.
| Agenda | Things to check at the meeting |
|---|---|
| Safety and Health Goals and Management Policy | This year's goals, achievement status, and implementation of management policies |
| Identification and improvement of hazardous and risk factors | Risk assessment results, unimproved items, improvement priorities |
| Budget formulation and execution | Safety and health budget formulation, execution rate, and whether additional budget is needed |
| Personnel and Organization | Assignment of safety and health officers, work hours, and authorization |
| Performance of duties by safety and health management officers, etc. | Performance Evaluation and Areas for Improvement of Managers and Supervisors |
| Safety and health education | Status of statutory education, special education, non-completioners, and supplementary education |
| Employee opinions | Receipt of suggestions, reports, and risk tips, and improvement results |
| Emergency Response Manual | Checking procedures for work stoppage, evacuation, relief, and prevention of further damage |
| Contracting, Services, Outsourcing | Subcontractor evaluation, safety and health costs, work period, inspection results |
| Accidents ยท Near misses | Cause analysis, measures to prevent recurrence, and implementation status |
| Compliance with obligations under relevant laws and regulations | Inspection results, non-implementation items, and corrective measures |
| Next inspection plan | Next meeting schedule, review items, person in charge |
There may be many items on the agenda, but rather than explaining every item at length, it is better to emphasize the โitems requiring management decision at this meeting.โ
STEP 03
3. Include both numbers and deficiencies in the report.
If management meeting materials consist solely of the phrase "proceeding normally," they are difficult to use as actual inspection records. Report materials must include the current status, supporting documents, deficiencies, and necessary measures.
| Reporting materials items | Writing example |
|---|---|
| Inspection items | Status of Implementation of Risk Assessment Improvement Measures |
| Current status | 18 out of 25 total cases completed, 7 in progress |
| Areas for improvement | Budget for 2 ventilation system improvements not yet finalized |
| Risk level | 1 high-risk case, 4 medium-risk cases, 2 low-risk cases |
| necessary decisions | Approval required for additional budget of 000 won |
| Department in charge | Production Team, Facilities Team, Safety and Health Team |
| Completion deadline | 2026.09.30 |
| Follow-up confirmation | Re-report on implementation status at the next review meeting. |
Without numbers, it is difficult for management to make judgments, and without shortcomings, follow-up actions are not recorded. We need data that shows โwhat is not yet done and what decisions are neededโ rather than โwhat is going well.โ
STEP 04
4. Separately indicate items that management must decide.
It is difficult to operate a safety and health management system solely through the efforts of working-level departments. Matters such as budget, personnel, work stoppage criteria, subcontractor contract conditions, facility improvements, and schedule adjustments often require judgment from management.
| Management decision items | Content to be recorded in the meeting minutes |
|---|---|
| Additional budget allocation | Amount, Purpose, Executing Department, Execution Deadline |
| Manpower deployment | Person in charge, scope of work, placement time |
| Facility improvement | Improvement targets, priorities, completion deadlines |
| Work Stoppage Criteria | Application status, reporting lines, resumption conditions |
| Partner company standards | Evaluation criteria, status of contract reflection, inspection cycle |
| Education supplement | Unconducted training, subjects for supplementary training, securing budget |
| Improvement of risk factors | Decision on priority measures for high-risk items |
| Manager evaluation | Evaluation criteria for supervisors and safety and health managers |
| Post-inspection | Next Report Schedule and Re-examination Items |
Instead of simply writing "scheduled for review" in the meeting minutes, it is advisable to specify, if possible, who will conduct the review, by when, and based on what criteria.
STEP 05
5. Do not hide incomplete actions; manage them separately.
A common concern regarding safety and health meeting minutes is whether it is acceptable to leave unfinished measures as they are. In practice, it is safer to record the reasons for non-completion and the corrective plan together, rather than concealing the unfinished measures.
| Incomplete type | Recording direction |
|---|---|
| Budget not yet finalized | Required budget, date of approval request, record of alternative measures |
| Company schedule delay | Company name, reason for delay, record of revised schedule |
| Difficulty in suspending on-site work | Record of temporary measures, work restrictions, and re-inspection schedules |
| Person in charge absent | Record of whether a substitute person was designated |
| Failure to conduct training | Record of reasons for non-implementation and supplementary training plan |
| Unconfirmed statutory obligations | Record of plans for external expert review or verification by relevant agencies |
| Failure to submit partner company data | Submission request date, re-request deadline, review of contractual measures |
| Improvement effect unconfirmed | Record the schedule for measurement or on-site verification after improvement. |
It is advisable to treat incomplete matters not as โissues that must be hidden,โ but as agenda items for which management must decide on follow-up actions.
STEP 06
6. The meeting minutes focus on decisions and actions rather than remarks.
Meeting minutes are not meant to be a verbatim record of every remark made. For safety and health management system review meetings, it is advisable to focus on documenting what information management received and what judgments and actions were decided upon.
| Meeting minutes items | Record contents |
|---|---|
| Meeting name | Safety and Health Management System Management Review Meeting |
| Meeting Date | 2026.08.19 10:00 |
| participant | CEO, Chief Safety and Health Officer, HR, Safety and Health Team, etc. |
| Report materials | Risk assessment results, training status, budget execution details, etc. |
| Inspection results by agenda item | Normal, In Progress, Insufficient, Needs further verification |
| Key Discussions | Risk factors, budget, personnel, training, suppliers, etc. |
| Management decisions | Approval, supplementary instructions, review, budget formulation |
| manager | Executing department and person in charge |
| Deadline | Date of completion of action and date of re-reporting |
| Follow-up confirmation | Items to check at the next meeting |
| Attached materials | Report materials, site photos, checklists, training result files, etc. |
Meeting minutes later serve as a โreference point for verifying implementation.โ Therefore, if there is only discussion without a person in charge or a deadline, practical management can become difficult.
STEP 07
7. Store meeting materials and supporting documents together.
Keeping only meeting minutes may not be sufficient for safety and health management system inspection meetings. Managing the process becomes easier if you link the materials reported at the meeting with supporting documents for follow-up actions.
| Supporting documents | Purpose of verification |
|---|---|
| proceedings | Management Review and Decision-Making Records |
| List of Attendees | Confirm meeting attendees and reporting recipients |
| Report materials | Verification of inspection items and supporting documents |
| Risk assessment results | Basis for identification and improvement of hazardous and risk factors |
| Improvement Action Management Table | Tracking incomplete and completed actions |
| Budget formulation and execution details | Verification of safety and health budget securing and execution |
| Status of training implementation | Check whether mandatory training and special training are being conducted |
| Employee Feedback Details | Verification of feedback and reflection of improvements |
| Emergency response training and inspection records | Checking whether the manual was followed |
| Contractor evaluation data | Verification of compliance with contract, service, and outsourcing standards |
| On-site photos and checklist | Check the condition before and after improvement |
| Next meeting checklist | Verification of whether follow-up measures have been implemented |
Instead of just using โMeeting Minutesโ for the file name,
2026-08-19_Safety and Health Management System_Management Review Meeting_Meeting Minutes It is recommended to organize it so that it can be searched like this. STEP 08
8. Reconfirm whether the previous measures have been implemented at the next meeting.
To ensure the management review meeting does not appear to be a mere formality, the decisions made at the previous meeting must be reconfirmed at the next meeting.
| Previous action items | Next meeting confirmation details |
|---|---|
| Budget approval | Whether it was actually planned and executed |
| Facility improvement | Whether installation or reinforcement is complete |
| Educational supplement | Training completion status for those who have not completed the course |
| Improvement of risk factors | Whether the risk level has decreased after improvement |
| Employee opinions | Reasons for incorporating or not incorporating opinions |
| Measures against partner companies | Data submission, improvement of work standards |
| Emergency Response Manual | Whether training and inspections were conducted |
| Designation of person in charge | Actual work performance and authorization status |
| Check of legal obligations | Whether unfulfilled matters have been supplemented |
The safety and health management system is not a โsystem created once,โ but one that is continuously monitored and supplemented. A management flow is established only when the minutes of the previous meeting are linked to the agenda of the next meeting.
๐ Management Sheet Example
The table below provides examples of internal management guidelines that can be used to manage agendas and follow-up actions for the Safety and Health Management System (OSHS) executive review meetings. The actual items should be adjusted to suit the company size, industry, number of sites, whether the system is outsourced, serviced, or consigned, and the safety and health organizational structure.
| division | Management Items | Record example |
|---|---|---|
| Meeting Information | Meeting name, date, and location | Safety and Health Management System Inspection Meeting for the Second Half of 2026 |
| participant | Executive Officer, Safety and Health Officer, HR, Site Manager | CEO, Plant Manager, Safety and Health Team Manager |
| Inspection scope | Headquarters, factory, branch, and partner company work | Headquarters and Factory A |
| Main agenda | Risk assessment, budget, training, contract management, etc. | Implementation rate of risk assessment improvement measures |
| Report materials | Attachment Name | Risk Assessment Results Table, Training Completion Status |
| Inspection results | Normal, Insufficient, In Progress, Needs further verification | In progress |
| Areas for improvement | Delayed or unimplemented improvements | Budget for local exhaust system improvement not yet finalized |
| Management decision | Approval, supplementary instructions, review, etc. | Order to review additional budget allocation |
| Department in charge | Follow-up Action Manager | Facilities Team, Safety and Health Team |
| Completion deadline | Scheduled completion date of the measure | 2026.09.30 |
| Re-inspection schedule | Next verification date | 2026.10.15 |
| Supporting documents | Archives | Meeting minutes, reports, budget review |
| Final state | Completed, In Progress, Pending | In progress |
โ Checklist
The checklist below is for internal inspection purposes to verify that the management review meeting for the safety and health management system does not end as a mere formality but leads to actual implementation checks and improvement measures.
especially Safety and health goals and management policies, improvement of hazardous and risk factors, budget and personnel, employee opinions, training implementation, subcontracting management, follow-up action records These are basic verification items. If even one of these items is not organized, it is recommended to supplement it before finalizing the meeting minutes.
Among all items If 3 or more are insufficient It is recommended to review the composition of management inspection agendas, reporting materials, follow-up action management sheets, and re-inspection procedures, rather than simply modifying the wording of the meeting minutes.
| division | Confirmation items | check |
|---|---|---|
| Purpose of the meeting | The purpose of the safety and health management system inspection meeting was clearly defined. | โ |
| participant | We checked whether the executive or decision-maker was present. | โ |
| Inspection scope | The scope of inspection was determined, including the headquarters, field sites, branch offices, and partner companies. | โ |
| Goals and Policies | We reviewed the implementation status of safety and health goals and management policies. | โ |
| Risk factors | We checked whether hazardous and risk factors were identified and improvements were implemented. | โ |
| budget | We checked the status of the safety and health budget planning and execution. | โ |
| manpower | We checked the deployment of safety and health personnel and work performance times. | โ |
| Manager evaluation | We checked whether the performance of the Safety and Health Manager and supervisors was evaluated. | โ |
| Employee opinions | We checked whether employee opinions were heard and reflected in improvements. | โ |
| Emergency response | We reviewed the manuals for work stoppage, evacuation, relief, and prevention of additional damage. | โ |
| Contract management | We inspected the safety and health assurance standards for contracted, outsourced, and consigned work. | โ |
| Education implementation | We checked whether safety and health training related to hazardous and dangerous work was conducted. | โ |
| Incomplete measures | The reason for non-completion and the supplementary plan were recorded in the meeting minutes. | โ |
| Person in charge ยท Deadline | The person in charge of follow-up actions and the completion deadline were designated. | โ |
| Re-examination | We determined the re-examination items to check at the next meeting. | โ |
| Supporting documents | Meeting minutes, reports, and action result data were stored together. | โ |
โ ๏ธ Common mistakes
The first mistake is simply writing "Safety and Health Management System Inspection Completed" in the meeting minutes. Without information on which items were inspected, what deficiencies were identified, and what actions management decided upon, it is difficult to utilize this as management data.
The second mistake is omitting unfinished tasks from the meeting minutes. Unfinished tasks are not items to be hidden; they are agenda items for which management must determine the budget, personnel, schedule, and priorities.
The third mistake is ending the report solely with the Safety and Health Team. Since the safety and health management system is linked to budget, personnel, and organizational operations, it is advisable to separate and submit items that require judgment and action from management.
The fourth mistake is separating meeting minutes from supporting documents. Risk assessment results, training status, photos of corrective measures, and budget execution data must be linked to the meeting minutes to make it easier to verify the implementation flow later.
The fifth mistake is not verifying the results of previous actions at the next meeting. It is recommended to operate the safety and health management system inspection meeting as a repetitive inspection structure rather than a one-time report.
The sixth mistake is documenting EAP or psychological support as substitutes for safety and health measures. While psychological support may be necessary after an accident, it cannot replace risk mitigation, training, work stoppages, facility improvements, or budget and personnel measures.
๐ฌ When EAP support is needed
Executive review meetings for the Safety and Health Management System cannot be replaced by an EAP. Improvement of hazardous factors, statutory training, budget planning, staffing, subcontracting management, and emergency response manual reviews must be conducted within the company's Safety and Health Management System.
However, the psychological burden on members may increase due to serious accidents, industrial accidents, near misses, repetitive hazardous work, witnessing accidents, on-site conflicts, or excessive tension. In such cases, the EAP can be recommended as a supplementary channel.
| division | role |
|---|---|
| Management | Decision-making regarding budget, personnel, priorities, and improvement measures |
| Safety and Health Officer | Risk factor inspection, training, and management of corrective actions |
| HR | Guide to Training, Organizational Culture, and Psychological Support Channels |
| Site Manager | Implementation of work stoppage, hazard reporting, and on-site improvements |
| EAP counseling | Support for post-accident anxiety, job stress, burnout, and relationship burden |
| Emergency Route | Response to suicide/self-harm suggestions, risk of violence, and immediate safety risks |
EAP guidance text can be used as follows.
Employees experiencing significant psychological burdensโsuch as anxiety, sleep problems, post-accident stress, on-site conflicts, or burnoutโduring safety and health inspections or accident response processes may utilize EAP counseling channels. EAP does not replace safety and health management system inspections, risk factor improvement, statutory training, work stoppages, budgetary or personnel measures, or legal judgments; it serves as a supplementary channel to support employees' psychological well-being.
In cases of suggestions of suicide or self-harm, immediate safety risks, or risks of violence, do not respond solely with general EAP guidance; you must first check emergency routes such as 119, 112, or the suicide prevention hotline 109.
๐ Related Posts
โ Frequently Asked Questions
Q1. Is it mandatory to hold the management review meeting for the safety and health management system as a separate meeting?
It is difficult to conclude that it must be a separate meeting with the exact same name. However, there must be a record showing that management received a report on the implementation of the safety and health management system and decided on necessary measures. Even when utilizing existing management meetings or safety and health bodies, it is advisable to record the agenda, decisions, responsible persons, and deadlines separately.
Q2. Do I have to record every remark in the meeting minutes?
Rather than transcribing every remark verbatim, it is advisable to record them focusing on inspection results, deficiencies, management decisions, responsible persons, completion deadlines, and re-inspection schedules for each agenda item. If necessary, you can link the evidence by keeping the reports and meeting minutes together.
Q3. Should incomplete actions also be recorded in the meeting minutes?
Rather than concealing unfinished measures, it is advisable to document the reasons for non-compliance and the plans for remediation. Issues such as unconfirmed budgets, vendor schedule delays, failure to conduct training, and delays in corrective actions should be treated as agenda items requiring follow-up decisions by management.
Q4. What are the essential agenda items to address at the management meeting?
It is recommended to review safety and health objectives and management policies, improvement of hazardous and risk factors, budget and personnel, performance of managers, employee opinions, emergency response manuals, management of contracting, services, and outsourcing, safety and health training, and the status of compliance with relevant laws as basic inspection items.
Q5. Can it be replaced with the minutes of the Occupational Safety and Health Committee meeting?
Depending on the matter, discussions held by the Occupational Safety and Health Committee may be used as a basis for gathering employee opinions or discussing safety and health agenda items. However, since items requiring management decisions regarding budget, personnel, or measures may necessitate separate reporting or decision-making records, it is advisable to verify this in accordance with internal systems.
Q6. Who should keep the meeting minutes?
It is recommended that the safety and health department take the lead in storing the minutes, while establishing access permissions for relevant departments such as HR, legal and labor relations, management support, and site managers. Since meeting minutes may contain information regarding accidents, risk factors, training, and subcontractors, care must be taken to avoid sharing them unnecessarily widely.
๐ Next step
The management review meeting for the safety and health management system is not a mere formality, but a procedure in which management identifies safety and health risks and determines necessary personnel, budget, and improvement measures.
First, it is recommended to check the following three things.
| Priority check items | Confirmation details |
|---|---|
| Agenda composition | Are legal obligations, risk factors, budget and personnel, training, contract management, and emergency response included? |
| Decision record | Did management leave decisions to be made, such as approval, instructions for supplementary information, or budget review? |
| Follow-up measures | Are the person in charge, completion deadline, and re-inspection schedule recorded in the meeting minutes? |
If you wish to overhaul your safety and health management system review meetings, Serious Accidents Punishment Act response records, risk assessment improvement measures, and post-accident psychological support systems at the organizational level, review the operational methods suitable for your organization through a Nudge EAP implementation consultation.
๐ Source and Information
- National Law Information Center, Article 4 of the Act on Punishment, etc. of Serious Accidents
- National Law Information Center, Article 4 of the Enforcement Decree of the Act on the Punishment, etc. of Serious Accidents
- National Law Information Center, Article 5 of the Enforcement Decree of the Act on Punishment, etc. of Serious Accidents
- Ministry of Employment and Labor, Safety and Health Management System Guidebook
- Korea Occupational Safety and Health Agency, Explanation of Key Contents of Serious Industrial Accidents under the Serious Accidents Punishment Act
- Korea Labor Welfare Network, Introduction to the Employee Assistance Program (EAP)
This content is intended for general informational purposes. Specific matters regarding laws, labor issues, the Serious Accidents Punishment Act, the Occupational Safety and Health Act, safety and health management systems, risk assessment, subcontracting management, training implementation, accident response, and mental health and psychological counseling may vary depending on the workplace situation, the latest laws, and official guidelines; therefore, review by relevant experts or agencies may be necessary. In cases involving suggestions of suicide or self-harm, immediate safety hazards, or risks of violence, do not respond solely with general EAP guidance; instead, prioritize checking emergency channels such as 119, 112, or the Suicide Prevention Hotline 109.
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