Free Excel Download of Risk Assessment Improvement Measure Implementation Management Log

Risk Assessment and Safety System

Conducting a risk assessment identifies hazardous factors, risk levels, and improvement measures. However, if you stop at simply listing improvement measures on the assessment sheet, it can become difficult to verify later who is responsible, by when the measures must be taken, whether they were actually completed, and whether the risk was reduced after the improvements.

In a risk assessment, identifying risk factors is not the only important step. You must manage the entire process, from establishing corrective measures for the identified risks and verifying that actual actions have been implemented, to notifying workers of the changes if necessary.

We have prepared an Excel spreadsheet for the Risk Assessment Improvement Action Implementation Management Log so that Safety and Health personnel and HR/General Affairs personnel can manage improvement measures following the risk assessment all at once.

Free Download of Risk Assessment Improvement Measure Implementation Management Log

Download the "Risk Assessment Improvement Measure Implementation Management Register Excel" from the attachment, modify it to fit your company's risk assessment procedures, processes, work methods, and improvement measure management standards, and use it accordingly.

This Excel file is structured not merely to record the improvement measures derived from the risk assessment, but to allow for the management of implementation status, delay days, supporting documents, and effectiveness verification results.

Data organization	Things to check and manage
User Guide	Order of writing, criteria for status values, precautions for use
Improvement Measure Implementation Register	Action Number, Evaluation Date, Evaluation Classification, Workplace, Department, Process
Risk factor record	Hazardous and risk factors, current safety measures, areas requiring improvement
Management of improvement measures	Improvement measures, types of actions, risk levels before and after improvement
Manager	Department in charge, person in charge of execution, collaborating department, approver
Schedule Management	Estimated completion date, actual completion date, number of days delayed, next inspection date
Implementation status management	Needs review, Planning, In progress, Completed, Effectiveness verified, Further improvement, On hold
Budget and resource management	Budget necessity, estimated cost, approval status
Management of supporting documents	Location of before and after improvement photos, training records, meeting minutes, work standards, and checklists
Report Summary	Total number of cases, completion rate, number of delayed cases, number of urgent/high-urgency incomplete cases
Official Source	Links to relevant laws and official reference materials

 

This Excel file is not a statutory form or a substitute for a professional agency assessment. It is a practical management log designed to systematically manage the implementation status and supporting documents of corrective measures following a risk assessment conducted at the workplace.

Just because "reinforcement of protective devices," "improvement of work procedures," and "strict wearing of protective equipment" are written on the risk assessment sheet does not mean that the improvement measures are complete.

For example, even if a pinch hazard is identified, it is difficult to take actual action without a designated person responsible for installing protective covers and a completion deadline. Similarly, even if a risk of chemical exposure is confirmed, if standards for reconfirming MSDS, checking ventilation, and providing personal protective equipment are not managed separately, the same problems may recur during the next evaluation.

Therefore, the improvement measure implementation management log must be able to answer the following questions.

Confirmation question	Items to check in the management ledger
What risk factors have been identified?	Department, Process, Task Name, Hazardous/Risk Factors
What measures were taken based on the risk assessment?	Items requiring improvement, improvement measures, types of actions
Who takes action?	Department in charge, implementer, cooperating department
By when must it be completed?	Estimated completion date, actual completion date, number of days delayed
How has the risk level changed?	Risk level before improvement, risk level after improvement
Where is the proof of completion?	Supporting document ID, file name, storage location
Have you verified the effect?	On-site verification results, worker opinions, next inspection date

 

Improvement measures for risk assessment must lead to actual risk reduction, not merely the “creation of an assessment table.”

The Risk Assessment Improvement Measure Implementation Management Register allows you to manage measures resulting from not only regular risk assessments but also initial, ad-hoc, and ongoing risk assessments.

Evaluation and Action Source	Examples of improvement measures
Initial risk assessment	Identifying new process risk factors, establishing work procedures, and setting standards for personal protective equipment
Regular risk assessment	Improvement of recurring risk factors, verification of the effectiveness of existing measures, supplementation of work standards
Ad-hoc risk assessment	Review of additional risks after changes in equipment, raw materials, or work methods
Continuous Risk Assessment	Supplementing risk factors based on TBM, pre-work inspection, and worker feedback
Post-accident and near-miss evaluation	Measures to prevent recurrence, facility upgrades, and re-conducting training
Reflecting Worker Opinions	Improvement of uncomfortable protective equipment, adjustment of work flow, and supplementation of hazard signs
Contractor/Subcontractor Work	Coordination of mixed work, access control, and work information sharing

 

If improvement measures identified from various evaluations are scattered across separate evaluation sheets, it is difficult to track their implementation. By operating a single management ledger, you can view the progress and completion status at a glance, regardless of the evaluation categories.

1. Enter the evaluation category and the source of the corrective action.

• the first
• essence
• rolling admissions
• Always
• TBM
• After the accident
• etc

2. Specifically divide the risk factors and improvement measures.

3. Determine the type of action and priority.

4. Designate the person in charge and the completion deadline.

• Department in charge
• Executioner
• Coordinating department
• approver or final verifier
• Estimated completion date
• Actual completion date
• Delay days
• Reason for delay
• Changed completion deadline
• Next maintenance day

5. Manage progress status with a unified value.

6. Record the location of the supporting documents as well.

• Before and after photos of improvement
• Risk Assessment Table
• Revised Work Standard
• Educational materials
• Training Attendance List
• TBM records
• Protective Equipment Distribution Register
• Equipment Inspection Checklist
• Purchase Request
• Quotation/Purchase Order
• Construction Completion Certificate
• Worker Opinion Collection Records
• Re-inspection Result Report

7. We examine employee guidance and effectiveness verification together.

• Were the improvement measures actually applied on-site?
• Do workers know about the changed procedures or facilities?
• Have existing risk factors been eliminated or reduced?
• Has the risk not spread to other processes or other workers?
• Were protective equipment, work procedures, and training content reflected in the actual work?
• Do workers complain of inconvenience or danger even after improvements?
• Are the same risk factors being pointed out repeatedly?
• Is the next inspection date set?

In workplaces with contracting, service, or consignment relationships, new risks may arise when the prime contractor and subcontractors work in the same location or their work sequences overlap.

The following items may be separately indicated in the Risk Assessment Improvement Measure Implementation Management Register.

It is recommended to distinguish improvement measures related to partner company work from internal department actions and to record the person in charge, details of the consultation, and the method for verifying completion.

• Only improvement measures are listed on the risk assessment table, and implementation status is not tracked separately.
• Recorded only as “Management Department Action” without a person in charge
• No completion deadline or left only as “for future review”
• It does not distinguish between measures requiring a budget and immediate measures.
• Did not record the location of supporting documents
• Failure to distinguish between temporary measures and fundamental improvement measures
• Treat the implementation of training as improvement completed and do not verify actual behavioral changes
• Ended the review of engineering improvements solely through the provision of protective equipment.
• No reason for delay or deadline for change left
• Worker opinions were received, but whether improvement measures were reflected was not recorded.
• Failure to check if the same risk factors are recurring
• Failure to clarify the party responsible for measures related to partner companies

Improvement measure implementation management is not a task for organizing documents, but rather execution management aimed at actually reducing risk factors.

• This Excel file alone does not determine whether obligations under the Industrial Safety and Health Act have been fulfilled.
• The actual level of measures may vary depending on the industry, scale, processes, facilities, materials handled, work methods, and accident risks of the workplace.
• Risk factors requiring corrective measures must be identified through a comprehensive review of risk assessments, on-site inspections, accident investigations, and worker opinions.
• Improvement measures that do not specify a person in charge and a completion deadline may be omitted from implementation management.
• Before processing completion, supporting documents and on-site verification results are reviewed together.
• High-risk incomplete items are managed by establishing temporary measures and additional reporting criteria.
• Measures requiring budget or personnel are linked to management reporting and the budget formulation process.
• Specific judgments regarding industrial safety and health, risk assessment, and labor matters may require review by experts or relevant agencies.

Able to manage the person in charge, completion deadline, implementation status, supporting documents, and results of effectiveness verification for hazardous and risk factors and improvement measures identified in the risk assessment XLSX Management Log for Safety and Health Managers no see.

 

In the related article, you can check the risk assessment procedures, safety and health management system, training operations, and serious accident response standards.

Q1. If improvement measures are listed in the risk assessment form, is a separate implementation management log required?

Q2. When can the corrective measures be considered completed?

Q3. How are measures that have exceeded their completion deadline managed?

Q4. Should improvement requests raised by employees also be included in the management log?

Q5. Can measures taken during ad-hoc risk assessments also be included in the same ledger?

Q6. Can this management ledger be used as a report?

The management of risk assessment and corrective action implementation cannot be replaced by an EAP. Risk assessment, facility improvement, changes in work methods, provision of protective equipment, decisions to stop work, and statutory inspections and reporting must be managed within the occupational safety and health management system.

However, employees may experience anxiety, sleep problems, post-accident stress, and job stress following hazardous work, industrial accidents, near misses, or recurring safety and health issues. In such cases, you may recommend EAP as a supplementary channel.

In cases of suggestions of suicide or self-harm, immediate safety risks, or risks of violence, do not respond solely with general EAP guidance; you must first check emergency routes such as 119, 112, or the suicide prevention hotline 109.

If corrective measures continue to emerge from the risk assessment but the management of personnel, budgets, completion deadlines, and supporting documents is scattered, the implementation management method following the risk assessment must be reorganized.

Nudge EAP does not replace legal judgments under the Occupational Safety and Health Act or diagnoses by specialized safety and health agencies. However, it can support the operation of the safety and health management system in the field through internal safety and health communication, gathering of worker opinions, management of psychological burden after accidents, and coordination with managers and EAP counseling.

This content and the attached Excel file are practical resources intended to provide general information and assist in managing the implementation status of risk assessment corrective measures. Actual compliance with obligations under the Occupational Safety and Health Act, the appropriateness of the risk assessment, the level of corrective measures, the scope of liability for contractors and subcontractors, and legal judgments may vary depending on the workplace's industry, scale, processes, risk factors, and specific facts. Specific judgments regarding occupational safety and health, legal matters, and labor issues may require review by relevant authorities or experts.