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Free Excel Download of Work Environment Measurement Schedule & Results Management Log
2026.08.31 10:38
Work environment and musculoskeletal system
Workplace Environment Measurement Schedule and Results Management Log
Free Excel download
Workplace environment measurement is not a task that ends simply by commissioning a measurement agency and receiving the results report.
You must manage everything together, including which processes are subject to measurement, which hazardous factors are included, when the regular measurement cycle is, whether result reports have been submitted, whether the results have been communicated to workers, and what corrective measures have been taken for processes that exceeded exposure limits.
In particular, when operating multiple workplaces or processes, semi-annual measurement schedules, result reporting deadlines, whether improvement plans have been submitted, and the locations of retained data are easily scattered. Even if workplace environment measurement result tables exist, it is often difficult to immediately verify "which processes were subject to measurement this year," "whether corrective measures for excess processes have been completed," or "whether workers were notified."
To enable the person in charge of safety and health and health management to manage work environment measurement schedules, target processes, hazardous factors, measurement results, result reports, worker notifications, corrective actions, and supporting documents all at once Work Environment Measurement Schedule and Results Management Register Excel I have prepared.
Article 125 of the Industrial Safety and Health Act stipulates that employers must conduct workplace environment measurements for workplaces designated by the Ministry of Employment and Labor in order to protect the health of workers from hazardous factors and create a pleasant working environment. It also includes standards requiring that the results of the workplace environment measurements be recorded, preserved, and reported, and that the results be communicated to the workers at the relevant workplace.
Free Download of Workplace Environment Measurement Schedule and Results Management Log
In the attached file "Work Environment Measurement Schedule and Results Management Register Excel" Download the file and modify it to suit your workplace's measurement targets, hazardous factors, measurement agencies, and management methods for result reporting and corrective actions.
๐ Contents included in this material
| Data organization | Things to check and manage | |
|---|---|---|
| User Guide | Writing method, status value criteria, and precautions for use | |
| Basic Workplace Information | Company Name, Business Location Name, Management Year, Department in Charge, Person in Charge | |
| List of processes to be measured | Department, Process Name, Task Name, Exposed Workers, Hazardous Factors | |
| Hazardous Substance Management | Whether chemical factors, physical factors, dust, etc. are subject to measurement | |
| Annual Measurement Schedule | Scheduled measurement dates for the first and second halves of the year, measurement agency, and sample collection date | |
| Management of measurement agencies | Organization name, person in charge, contact information, contract status, provision of necessary materials | |
| Result Receipt Management | Date of receipt of result sheet, result report, summary of measurement results | |
| Reporting Deadline Management | Sample collection date, result report deadline, submission date, whether there was a delay | |
| Worker Guide | Date of result notification, notification method, and request for an information session | |
| Excessive process management | Whether exposure limits were exceeded, necessary improvements, and person responsible for taking action | |
| Management of corrective measures | Improvements to facilities and equipment, protective equipment, changes in work methods, health examinations, etc. | |
| Location of supporting documents | Results table, report, notice, photos, improvement plan, submitted materials | |
| Inspection of preserved materials | Retention period, storage location, viewing rights, last verified date | |
| Summary Status | Total number of target processes, measurement completion rate, number of excess processes, number of unaddressed cases |
This Excel file is not a substitute for measurement results from an occupational environment measurement agency, official result reports, or statutory forms. It is a practical management log designed to ensure that occupational environment measurement schedules and follow-up actions are managed without omission at the workplace.
๐ Why Workplace Environment Measurement Schedules Must Be Managed Separately
Workplace environment measurement is not merely a task of scheduling a measurement date; it is a procedure that extends to verifying target processes, requesting measurement from agencies, providing on-site information, collecting samples, receiving results, reporting, notifying workers, implementing corrective measures, and preserving data.
If you only save the measurement result table, the following problems may occur.
| In cases of insufficient management | Potential problems | |
|---|---|---|
| No list of processes to be measured | New processes, modified processes, and the addition of hazardous agents may be missed | |
| Manages only the measurement date | Result reporting deadlines, employee notifications, and corrective measures may be omitted. | |
| Save only the results table | It is difficult to verify whether measures have been taken for the excess process. | |
| Lack of management by hazardous factor | Changes in chemicals or variations in noise and dust within the same process may be missed. | |
| No worker guidance records | It is difficult to verify whether the results were communicated to the workers at the relevant workplace. | |
| No history of corrective measures | Facility and equipment improvements or health check-up measures were not tracked after exposure limits were exceeded | |
| Storage locations scattered | Difficulty finding data during inspections, supervision, and internal audits |
Therefore, workplace environment measurement is Annual Schedule + List of Target Processes + Results Management + Improvement Actions + Location of Supporting Documents A method to manage it together is needed.
๐งญ How do I identify the processes subject to workplace environment measurement?
Whether a place is subject to workplace environment measurement is not determined simply by whether it is a โfactory or an office.โ Article 186 of the Enforcement Rule of the Industrial Safety and Health Act defines workplaces subject to workplace environment measurement as workplaces where workers are exposed to hazardous substances subject to workplace environment measurement as listed in Table 21.
When organizing the target process, check the following items.
- Business Name
- Department and Process Name
- Task name
- work detail
- Number of workers potentially exposed
- Chemicals handled
- Whether dust is generated
- Whether noise occurs
- Whether physical factors such as high heat or low temperature exist
- Whether it constitutes a hazardous factor subject to workplace environment measurement
- Whether there have been recent process changes
- Whether new facilities or new materials are introduced
- Whether mixed work with outsourced or partner companies takes place
Since whether a work environment measurement is required depends on hazardous factors, work methods, usage amounts, and potential exposure, it is recommended to have the matter reviewed jointly by the safety and health manager and the work environment measurement agency.
๐ How do you manage the measurement cycle?
The frequency of workplace environment measurements is basically managed by conducting measurements within 30 days from the date a workplace or work process becomes subject to measurement due to new operation or modification, and then conducting measurements regularly at least once every six months thereafter. Article 190 of the Enforcement Rule of the Industrial Safety and Health Act sets forth the standards for the frequency and frequency of workplace environment measurements.
However, since the measurement frequency or management method may vary depending on the results of workplace environment measurements, process changes, and levels of hazardous factors, you must check the latest enforcement rules and guidance from measurement agencies together.
The measurement cycle can be indicated in the management ledger as follows.
| division | Management method | |
|---|---|---|
| New process | Verification of whether measurements were taken within 30 days of the date the workplace became subject to measurement | |
| Change process | Record of change dates for equipment, work methods, chemicals, workplace relocation, etc. | |
| Regular measurements | Record of scheduled measurement dates and actual sample collection dates for the first and second halves of the year | |
| Excess process | Measurement results and whether additional management is required are indicated separately. | |
| Review of measurement exclusions and cycle changes | Record of reason for application, supporting documents, reviewer, and verification date | |
| Abolition of fairness | Record of process discontinuation date, last measurement result, and reason for exclusion |
When excluding items from measurement or applying different measurement cycles, it is advisable not to handle the matter solely based on the judgment of the person in charge, but to keep records of relevant laws, public notices, the opinions of the measurement agency, and internal approvals.
๐งพ Here's how to use the Workplace Environment Measurement Schedule and Results Management Log
STEP 01
1. First, create a list of processes to be measured.
First, list the processes and tasks within the workplace that are potentially subject to workplace environment measurement.
| Management Items | Writing example | |
|---|---|---|
| workplace | Factory A | |
| department | Production Team 1 | |
| process | Cleaning process | |
| Task name | parts cleaning | |
| hazardous substances | Detergent ingredients, organic solvents | |
| exposed workers | 4 people | |
| Whether it is a measurement target | Target | |
| Recent changes | Change cleaning agent | |
| note | Need to check the latest MSDS |
The process list should not be created once and left to the day; it must be reviewed whenever new equipment is introduced, work methods are changed, chemicals are altered, processes are relocated, or outsourced work is involved.
STEP 02
2. Organize the data to be provided to the measurement agency.
When entrusting workplace environment measurements to an external measurement agency, you must provide the necessary information so that the agency can properly assess the site.
Article 189 of the Enforcement Rule of the Industrial Safety and Health Act stipulates that when work environment measurements are entrusted to an agency, information necessary for the measurement, such as work details by process, the actual usage status of chemical substances, and material safety data sheets, must be provided.
The data to be delivered to the measurement agency is as follows.
- Work details by process
- Working hours and work frequency
- Number of exposed workers
- List of chemicals handled
- MSDS
- Usage and Usage Location
- Ventilation and Local Exhaust System Information
- Current status of protective equipment usage
- Existing work environment measurement results
- Recent changes to processes, equipment, and materials
- Eligibility for special health examinations
- Night/shift work status
- Whether the subcontractor worked
If you record the date the data was delivered to the measurement agency, the filename, and the person in charge in the management log, it is easy to verify during result review or future inspection.
STEP 03
3. Enter the measurement schedules for the first and second halves.
In the annual schedule, enter the scheduled measurement date and the actual sample collection date separately.
| Management Items | Content written | |
|---|---|---|
| Measurement classification | First half, second half, new process, changed process, remeasurement | |
| Scheduled measurement date | Scheduled date agreed upon with the measurement agency | |
| Sample collection date | Date the actual sample collection was completed | |
| Measuring agency | Name of organization and person in charge | |
| Measurement target | Process name, hazardous factors, number of workers | |
| On-site preparations | Worker deployment, working hours, MSDS, protective equipment, equipment operation status | |
| Reason for schedule change | Process stoppage, equipment maintenance, fluctuations in workload, etc. |
If actual work proceeds differently than usual on the day of measurement, it may affect the interpretation of the results. It is recommended to record matters such as process stoppages, reduced workload, equipment breakdowns, and material changes in the management log.
STEP 04
4. Manage the result receipt date and reporting deadline together.
For workplace environment measurements, you must manage not only the result report but also the reporting deadline and submission status.
Article 188 of the Enforcement Rules of the Industrial Safety and Health Act stipulates that a report on the results of workplace environment measurements must be submitted to the head of the competent regional employment and labor office within 30 days from the date the sample collection is completed, with a result table attached. In addition, it stipulates that if there is a work process that exceeds exposure limits, appropriate measures, such as the installation or improvement of relevant facilities and equipment or the implementation of health examinations, must be taken, and documents proving the improvement or an improvement plan must be submitted within 60 days from the date the sample collection is completed.
Add the following items to the management ledger.
| item | Content written | |
|---|---|---|
| Sample collection date | Actual sample collection completion date | |
| Date of receipt of results | The day the results were received from the measurement agency | |
| Deadline for result reporting | Reporting deadline based on the sample collection date | |
| Submission Date | Actual submission date | |
| Submitting entity | Workplaces, measurement agencies, etc. | |
| Delay status | Submission within the deadline, delayed reporting, extension reporting, etc. | |
| Whether the process is overdue | Whether exposure limits are exceeded | |
| Submission of improvement plan required | Needed, unnecessary, checking | |
| Date of submission of improvement plan | Actual submission date | |
| Location of supporting documents | Result report, result table, submission confirmation materials |
Managing the submission status of result reports and improvement plans in the same table can reduce the likelihood of missing deadlines.
STEP 05
5. Processes exceeding exposure limits are linked to corrective actions.
If processes exceeding exposure limits are identified in the results of workplace environment measurements, do not stop at merely storing the results table; you must link this to the management of corrective actions.
Improvement measures may include the following items.
- Excess hazardous substances
- Excess process
- Excess level
- Review of causes
- temporary measures
- Improvement of facilities and equipment
- Change work method
- Improvement of ventilation and local exhaust
- Change or replacement of protective equipment
- Whether a health examination was conducted
- Whether training/guidance was conducted
- manager
- Completion deadline
- Verification date after improvement
- Location of supporting documents
The example is as follows.
| Excess process | Confirmation details | Examples of improvement measures | ||
|---|---|---|---|---|
| Cleaning process | Exceeding organic solvent exposure limits | Local exhaust ventilation performance check, review of cleaning agent replacement, reselection of chemical protective equipment | ||
| Polishing process | Exceeding dust measurement levels | Dust collector inspection, review of wet work, change of cleaning method | ||
| Press process | High noise level | Review of soundproof covers, management of earplug use, and linkage with noise-induced hearing loss screening | ||
| Painting process | Exposure to hazardous chemicals | Paint booth ventilation inspection, work time management, MSDS retraining |
Instead of writing improvement measures abstractly like "strictly wear protective equipment," it is recommended to record them in a way that allows you to verify who will change what and by when.
STEP 06
6. Record whether employee guidance and information sessions were requested.
Article 125 of the Industrial Safety and Health Act stipulates that the results of workplace environment measurements must be notified to the workers at the relevant workplace, and that explanatory meetings regarding the results must be held if requested by the Industrial Safety and Health Committee or the workers' representative.
The following items are recorded in the management ledger.
| Management Items | Content written | |
|---|---|---|
| Result notification recipients | Workers at the relevant workplace, workers of related contractors, etc. | |
| Notice date | Date the results were announced | |
| guidance method | Posting, meetings, training, email, information sessions, etc. | |
| Information | Results Summary, Improvement Plan, and Protective Measures Notice | |
| Whether to request an information session | Whether a request was made by the Occupational Safety and Health Committee or the Workers' Representative | |
| Date of briefing session | Date the briefing session was held | |
| Questions and Opinions | Worker questions, improvement requests, additional verification items | |
| Follow-up measures | Additional inspections, provision of protective equipment, process improvements, etc. |
Rather than simply posting the results table, it is better to provide worker guidance that includes an explanation of the significance of the measurement results, whether processes were exceeded, corrective measures, protective equipment standards, and future schedules.
STEP 07
7. Organize the locations of the preserved materials.
The results of workplace environment measurements may need to be re-verified later during inspections, supervision, health management, or process change reviews.
Article 241 of the Enforcement Rule of the Industrial Safety and Health Act stipulates that the retention period for documents recording the results of workplace environment measurements is 5 years.
Preservation materials may include the following.
- Workplace Environment Measurement Results Report
- Workplace Environment Measurement Results Table
- List of processes to be measured
- Measurement agency contract/request data
- Process information provided to the measurement agency
- MSDS and Chemical User Data
- Result Submission Confirmation
- Worker Information
- Information session materials and attendance records
- Process Improvement Plan for Exceeding Exposure Limits
- Proof of completion of corrective measures
- Before and after photos of improvement
- Remeasurement or re-inspection data
It is recommended to record the file name, storage location, access permissions, and final verifier together in the management log.
๐ Items to check when viewing work environment measurement results
If you have received the work environment measurement results report, do not simply check "suitable" or "unsuitable"; you must also review the following items.
| Confirmation items | Review details | |
|---|---|---|
| Measurement process | Whether the actual processes to be measured have been omitted | |
| hazardous substances | Check if the measured items, such as handled substances, noise, and dust, are correct | |
| Working conditions | Whether the workload and work method on the measurement day were similar to usual | |
| Measurement subjects | Whether the worker actually performed the work | |
| Result | Level compared to exposure standards | |
| Whether to exceed | Whether the process exceeds exposure limits | |
| Recommendations | Recommendations for improvement from the measurement agency | |
| Health management linkage | Review of special health examinations, protective equipment, and the necessity of job transfer | |
| Worker Guide | Whether the workers at the relevant workplace were informed | |
| Follow-up measures | Whether improvement plans, re-examinations, and supporting documents have been organized |
If the results are difficult to interpret, you must obtain an explanation from the measurement agency, health manager, or occupational health expert. It is advisable for HR and general affairs personnel to avoid making definitive conclusions about health risks based solely on the results.
โ ๏ธ Common mistakes when managing work environment measurement schedules and results
- The list of processes subject to measurement is not updated annually.
- Missing new or modified processes until the semi-annual periodic measurement
- Failure to provide the latest MSDS and process information to the occupational environment measurement agency
- Only the scheduled measurement date is managed, and the actual sample collection date is not recorded.
- The date of receipt of the results sheet and the deadline for reporting results are not managed separately.
- Do not link processes exceeding exposure limits to the corrective action management table
- There is no record of notifying the worker of the results.
- No record kept of whether an information session was requested or conducted.
- The results table was saved, but the submission confirmation data and improvement plan were not saved separately.
- No change history for noise, dust, and chemicals is not linked to process control
- Measurement results are not linked to special health examinations, protective equipment, or ventilation system inspections.
- It is difficult to find data later because the retention period and file location are not set.
Workplace environment measurement is not a one-time administrative task, but a recurring management task connected to process changes, worker health management, protective equipment management, and ventilation and facility improvements.
๐ฌ Connect workplace environment measurement results to health management
The results of workplace environment measurements must not stop at merely storing result tables but must lead to worker health management and the improvement of the working environment.
Examples of questions to check are as follows.
- Are there any processes that exceed exposure limits?
- Is protective equipment being properly provided for each hazardous factor?
- Is it necessary to inspect the local exhaust system or ventilation equipment?
- Is the use of hearing protection and training necessary in noise-exposed processes?
- Are the cleaning methods and dust collectors for the dust-generating process appropriate?
- Are the MSDS and labels for the chemical handling process up to date?
- Should eligibility for special health examinations and result management be checked together?
- Has the worker ever complained of odors, headaches, skin irritation, tinnitus, or respiratory symptoms?
- Are there any tangible changes felt by workers after the improvement measures?
- Were the results of workplace environment measurements reflected in the risk assessment and corrective measures?
For processes with poor measurement results, instead of simply re-checking them during the next measurement, you must specify the causes and improvement measures and track their completion.
๐ Precautions for Using the Workplace Environment Measurement Schedule and Results Management Log
- This Excel alone does not determine whether the obligation to measure the work environment has been fulfilled.
- Whether a workplace environment measurement is required, hazardous factors, and measurement frequency and methods must be verified in conjunction with the latest laws, notifications, and a review by the workplace environment measurement agency.
- When introducing new processes, modified processes, or new chemicals, you must re-examine whether they are subject to measurement.
- You must provide the measurement agency with necessary information, such as work details by process, actual chemical usage, and MSDS.
- We manage result reporting deadlines, employee notifications, and information session requests separately.
- Processes exceeding exposure limits must be followed up with corrective measures, health examinations, protective equipment, and facility improvements.
- We do not determine the presence of an individual's disease or work-relatedness based solely on the results of workplace environment measurements.
- It is recommended to manage sensitive data, such as health information and health examination results, by separating access permissions from the workplace environment measurement results management log.
- Specific judgments regarding industrial health, labor, and legal matters may require review by experts or relevant agencies.
๐ฅ Download Workplace Environment Measurement Schedule & Results Management Log again
Able to manage processes subject to workplace environment measurement, hazardous factors, measurement dates, result reports, worker notifications, corrective measures for processes exceeding exposure limits, and retention data. XLSX Management Log for Safety and Health/Health Management Personnel no see.
๐ Related Posts
In the related article, you can check the differences between workplace environment measurements and musculoskeletal hazard surveys, the procedures for conducting hazard surveys, and the industrial accident and reinstatement support and risk assessment systems.
โ Frequently Asked Questions
Q1. Are all workplaces required to conduct workplace environment measurements?
Not all workplaces implement this in the same way. Workplace environmental measurements must be reviewed based on workplaces where workers are exposed to hazardous factors subject to measurement under the Occupational Safety and Health Act. Do not make a judgment based solely on the size of the workplace; instead, you must verify the processes, work content, hazardous factors, and potential for exposure together.
Q2. Is the workplace environment measurement cycle mandatory once every six months?
Basically, there are standards requiring that if a workplace becomes subject to measurement due to new establishment or changes, measurements must be taken within 30 days, and thereafter, regularly at least once every six months. However, since management methods may vary depending on result levels, process changes, hazardous factors, and legal exceptions, you must check the latest enforcement rules and guidance from measurement agencies together.
Q3. If we entrust the measurement to an agency, does the company not need to manage it separately?
No. Even if the measurement is outsourced to an agency, the company must provide necessary information such as the processes subject to measurement, work details, chemical usage status, and MSDS, and report upon receiving the results, notify workers, and manage corrective measures and retained data.
Q4. What should I do if the results of the workplace environment measurement exceed the exposure limits?
If there are work processes that exceed exposure limits, appropriate measures such as improving facilities and equipment, changing work methods, managing personal protective equipment, and conducting health examinations must be considered. Since the deadline for submitting documents proving improvements or improvement plans must also be managed in accordance with the enforcement rules, it is recommended to record the sample collection and submission dates in the management ledger.
Q5. How should the results of the workplace environment measurement be communicated to workers?
It is recommended to provide guidance on measurement results, whether violations were exceeded, corrective measures, protective equipment standards, and future schedules in a way that workers at the relevant workplace can understand. You must also manage whether explanatory meetings are held if requested by the Occupational Safety and Health Committee or the workers' representative.
Q6. For how many years should the results of workplace environment measurements be kept?
The Enforcement Rule of the Occupational Safety and Health Act stipulates a retention period of five years for documents recording the results of workplace environment measurements. However, since separate retention standards may apply to other data such as health examination results, it is recommended to manage workplace environment measurement result tables and health information separately.
๐ฌ Inquiry about Implementing Nudge EAP
When managing the results of workplace environment measurements, it is sometimes possible to identify not only noise, dust, and chemicals, but also the burden on employees, such as repetitive tasks, work fatigue, and job stress.
Nudge EAP does not replace the role of workplace environment measurement agencies or specialized industrial health institutions. However, if support for job stress, burnout, psychological burden, or recovery is needed even after the workplace environment has been improved, we can review EAP counseling tailored to the organization's situation as well as measures to support employees' mental health.
๐ Source and Information
- National Law Information Center, Article 125 of the Industrial Safety and Health Act
- National Law Information Center, Article 186 of the Enforcement Rules of the Industrial Safety and Health Act
- National Law Information Center, Article 188 of the Enforcement Rules of the Industrial Safety and Health Act
- National Law Information Center, Article 189 of the Enforcement Rules of the Industrial Safety and Health Act
- National Law Information Center, Article 190 of the Enforcement Rules of the Industrial Safety and Health Act
- National Law Information Center, Article 241 of the Enforcement Rules of the Industrial Safety and Health Act
- National Law Information Center, "Notice on Workplace Environment Measurement and Quality Control, etc."
This content and the attached Excel file are practical resources intended to provide general information and assist in managing the schedule and results of workplace environment measurements. Actual requirements regarding whether a workplace is subject to measurement, hazardous factors, measurement frequency, reporting deadlines, corrective measures, and retention standards may vary depending on the workplace's industry, processes, handled substances, working environment, and the latest relevant laws. Specific assessments regarding industrial health, labor, and legal matters may require review by relevant authorities, workplace environment measurement agencies, or experts.
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