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Free Excel Download of Occupational Safety and Health Training Target and Schedule Checklist (For HR & Safety & Health Managers)
2026.07.16 09:17
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Industrial Safety and Health Education Target and Time Checklist
Free Excel Download (For HR & Safety & Health Managers)
Industrial safety and health training is not conducted for all workers with the same duration and curriculum. The required training and duration may vary depending on the industry and size of the workplace, the workers' duties, whether they are office or field workers, whether they are supervisors, and whether they perform hazardous or dangerous work.
In particular, if you only manage regular training, it is easy to omit training for new hires, training for those changing roles, special training for hazardous workers, or training for supervisors.
To enable HR and safety and health managers to check participants, statutory training hours, implementation dates, completion status, and supporting documents for each training course at once Industrial Safety and Health Education Target and Time Checklist Excel I have prepared.
In particular, if you only manage regular training, it is easy to omit training for new hires, training for those changing roles, special training for hazardous workers, or training for supervisors.
To enable HR and safety and health managers to check participants, statutory training hours, implementation dates, completion status, and supporting documents for each training course at once Industrial Safety and Health Education Target and Time Checklist Excel I have prepared.
๐ฅ Free Download of Industrial Safety and Health Training Target and Schedule
In the attached file Industrial Safety and Health Education Target and Time Checklist Download it to manage your workplace's training targets and annual schedule.
โถ [Download Excel Table of Occupational Safety and Health Education Targets and Schedule]๐ Contents included in this material
| Data organization | Things to check and manage |
|---|---|
| Basic Workplace Information | Industry, Number of permanent employees, Department in charge, Date of creation |
| Curriculum Classification | Regular training, training upon hiring, training upon changes in work content, special training |
| Classification of subjects | Office workers, sales workers, field workers, supervisors, daily and fixed-term workers |
| Check training hours | Comparison of Statutory Training Hours by Target Group and Scheduled Training Hours |
| Training Schedule Management | Scheduled implementation date, actual implementation date, training method |
| Completion status | Completion, Non-completion, or Eligibility for Supplementary Training |
| Verification of supporting documents | Retention of training log, attendance list, certificate of completion, and training materials |
| Management of non-completioners | Re-notification date, supplementary training schedule, final completion results |
| Memo by the person in charge | Review of exclusions and time reductions, and record of special circumstances |
This document is a practical management table designed to provide an initial check on the training targets and schedule. Since applicability to specific workplaces may vary depending on industry, scale, work content, and the latest regulations, you must separately verify the standards applicable to your workplace before final operation.
๐ Basic hours per industrial safety and health education course
The current Enforcement Rules of the Industrial Safety and Health Act classify the training hours for worker safety and health education in Appendix 4. Currently, the basic standard for regular training is at least 6 hours per half-year for office workers and sales personnel, at least 12 hours per half-year for other workers, and at least 16 hours per year for supervisors.
| curriculum | Main targets | Basic training hours |
|---|---|---|
| Regular training | Office workers | More than 6 hours every half-year |
| Regular training | Workers directly engaged in sales work | More than 6 hours every half-year |
| Regular training | Non-office workers engaged in duties other than sales | More than 12 hours every six months |
| Regular training for supervisors | Person in a supervisory position | More than 16 hours per year |
| Training upon hiring | Daily workers and fixed-term workers with a contract period of one week or less | more than 1 hour |
| Training upon hiring | Fixed-term workers with a contract period exceeding 1 week but not exceeding 1 month | More than 4 hours |
| Training upon hiring | Other workers | More than 8 hours |
| Training when work content changes | Daily workers and fixed-term workers with a contract period of one week or less | more than 1 hour |
| Training when work content changes | Other workers | more than 2 hours |
| Special education | Workers engaged in general special training target work | In principle, more than 16 hours |
| Basic Safety and Health Education for the Construction Industry | construction day laborers | More than 4 hours |
The duration of special training may vary depending on the type of employment, the type of work, and whether the work is short-term or intermittent. For daily workers and fixed-term workers with a contract period of one week or less, the training is generally at least two hours, and separate standards apply to some types of work. For general workers, at least four hours of training must be conducted prior to the first work session, and the remaining time may be spread out over a certain period.
Criteria for partial reduction of training hours may apply to certain business sectors and workplace sizes, and some hours for regular training may be recognized if safety training under other laws has been completed; therefore, these requirements should not be applied uniformly.
๐ How to use the Training Target & Time Checklist
STEP 01
1. First, check whether this applies to our workplace.
Verify the business type, number of regular employees, and actual work details of the workplace.
Even within the same company, different standards may apply to office workers, sales staff, production and field workers, supervisors, and those subject to special training. You must differentiate them to avoid registering all employees under a single training course.
STEP 02
2. Classify workers by job function.
Display the following items on the list of training participants.
- office workers
- Sales workers
- Non-office workers in production, field work, etc.
- Supervisor
- New hires
- Work content changer
- Workers subject to special training
- Daily and fixed-term workers
- Employees on leave of absence, returning employees, or those transferred to a different department
Supervisors must manage regular training separately from that of general workers, and care must be taken not to handle new hires solely through the regular training for incumbents.
STEP 03
3. Enter the time for each course.
After entering the required training courses and statutory training hours for each target group, compare them with the actual planned training hours.
For example, if a new employee is scheduled to be assigned to hazardous or dangerous work, you should not only check regular training but also review whether they are subject to training provided at the time of hiring and special training.
STEP 04
4. Record the implementation date and completion results.
After the training, record the following items on the checklist.
- Training date
- Educational methods
- Actual completion time
- Completion or non-completion status
- Scheduled date for supplementary training
- Final completion date
- Education manager or educational institution
It is difficult to detect the omission of specific employees by checking only the overall completion rate of the training platform. A process of comparing the list of participants before training with the list of those who completed the training afterward is necessary.
STEP 05
5. We manage supporting documents together.
The following materials are stored by curriculum.
- Education plan
- List of trainees
- List of attendees or completers
- Training Log
- Educational materials
- Individual certificate of completion
- Online progress rate and evaluation results
- Records of re-guidance and supplementary training for non-completionists
- External educational institution usage materials
It is better to separate records of regular training, onboard training, special training, and supervisor training by course rather than mixing them into a single list.
โ ๏ธ Targets frequently missed by the person in charge
| Target | Things to check |
|---|---|
| New hires | Whether training is conducted upon hiring prior to actual job placement |
| Mid-term hires | Check if there are any missing periods in the regular training schedule |
| Supervisor | Whether annual standards were managed separately from general worker training |
| Department transferees | Is change training necessary because the job content and risk factors have changed? |
| Special education participants | Whether the actual work performed is subject to special training |
| employees on leave of absence or returning to work | Timing of reinstatement, previous training history, and whether additional training is necessary |
| shift and field workers | omission of training by work shift and availability of alternative schedules |
| foreign workers | Whether they educated in an understandable language and manner |
| Non-completionists | Whether the results of the re-guidance and supplementary training were also recorded |
โ Precautions when using the checklist
- We do not make a uniform judgment that โoffice workers are not subjects for education.โ
- The same training hours are not applied to all workers.
- Do not confuse regular training, training upon hiring, or training when job duties change.
- Supervisor training is not treated as a substitute for general worker training.
- Whether a task is subject to special training is not determined solely based on the course name of the educational institution.
- Do not just keep the online certificate of completion; check the participants, training content, progress rate, and evaluation records together.
- Eligibility for exemption or reduction of training hours is reviewed separately based on industry type and scale.
- We check the latest legal amendments and the workplace's internal safety and health management regulations together.
- Specific legal, labor, and industrial safety and health assessments may require expert review depending on the case.
๐ฅ Download the Industrial Safety and Health Education Target & Time Checklist again
Able to manage the subjects and times of regular training, hiring training, training upon work changes, special training, and supervisor training all at once Excel Checklist for HR & Safety Managers no see.
โถ [Download Excel Table of Occupational Safety and Health Education Targets and Schedule]๐ Related Posts
โ Frequently Asked Questions
Q1. Are office workers also subject to industrial safety and health training?
Office workers are also eligible for regular training if they are employees of a workplace subject to industrial safety and health education regulations. Currently, the basic training time is at least 6 hours per half-year, but you must first check whether this applies based on the industry and size of the workplace.
Q2. Do supervisors only need to receive training for general workers?
Supervisors are subject to separate regular training standards distinct from those of general workers. Regular training for supervisors must be managed based on a minimum of 16 hours per year.
Q3. If a new employee receives regular training, can the initial hiring training be omitted?
Regular training and training conducted upon hiring differ in their purpose and timing. New hires must separately verify their eligibility and the duration of the training, and in the case of special training, the scope of recognition and other details must be reviewed in conjunction with the standards of the Enforcement Rules.
Q4. Is it okay to conduct industrial safety and health training online?
You may utilize online training, but you must meet the target audience, duration, content, completion criteria, and supporting documentation for each course. Care must be taken not to treat regular training, hiring training, special training, and supervisor training as a single, bundled course.
๐ Next step
If you find it difficult to classify participants for industrial safety and health education, verify training hours, operate online training, and manage documentation, Nudge EAP Implementation Consultation Review training operation methods tailored to your organization through this. In cases where employee anxiety, managerial burden, or return-to-work support is needed following industrial accidents or near misses, EAP counseling and organizational recovery support can also be connected.
๐ Source and Information
Ministry of Employment and Labor, 2025 Safety and Health Education Guide
National Law Information Center, Article 26 of the Enforcement Rules of the Occupational Safety and Health Act regarding training hours and content, etc.
National Law Information Center, Annex 4 of the Enforcement Rules of the Occupational Safety and Health Act: Training Hours by Safety and Health Education Course
National Law Information Center, Annex 5 of the Enforcement Rules of the Occupational Safety and Health Act: Training Contents by Target Group for Safety and Health Education
National Law Information Center, Safety and Health Education Regulations
Korea Occupational Safety and Health Agency Industrial Safety Portal, Safety and Health Education
Korea Occupational Safety and Health Agency Industrial Safety Portal Education System, Internet Education
Korea Occupational Safety and Health Agency Industrial Safety Portal, customized training content for small workplaces
Korea Labor Welfare Network, Introduction to the Employee Assistance Program (EAP)
National Law Information Center, Article 26 of the Enforcement Rules of the Occupational Safety and Health Act regarding training hours and content, etc.
National Law Information Center, Annex 4 of the Enforcement Rules of the Occupational Safety and Health Act: Training Hours by Safety and Health Education Course
National Law Information Center, Annex 5 of the Enforcement Rules of the Occupational Safety and Health Act: Training Contents by Target Group for Safety and Health Education
National Law Information Center, Safety and Health Education Regulations
Korea Occupational Safety and Health Agency Industrial Safety Portal, Safety and Health Education
Korea Occupational Safety and Health Agency Industrial Safety Portal Education System, Internet Education
Korea Occupational Safety and Health Agency Industrial Safety Portal, customized training content for small workplaces
Korea Labor Welfare Network, Introduction to the Employee Assistance Program (EAP)
This content and the attached checklist have been prepared for the purpose of providing general information and verifying training operations. As the applicability and duration of training may vary by workplace based on industry, size, employment type, work content, and the latest laws, specific matters may require review by relevant experts or competent authorities.
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