Cold-Related Illness Preparatory Checklist | Cold-Weather Items · Rest Areas · Working Hours · Sensitive Groups
2026.10.23 15:51
Serious Accidents and Occupational Safety and Health Act
Cold-Related Illness Preparatory Checklist | Cold-Weather Items · Rest Areas · Working Hours · Sensitive Groups
Winter preparations must leave a record of 'what was done' to continue into the following year. This data first examines the risks by location, and Cold weather gear, rest areas, working hours, sensitive groups This is an Excel checklist designed to check preparation status in a single file.
What you can do with this material
In Excel Checklist by Location (Automatic display of risk score and priority measures), 22 items on the pre-inspection checklist It includes a classification of statutory, government recommended, and internal standards, a cold-weather gear distribution log, a preparation schedule (dates are automatically calculated simply by entering the target date), a cold wave advisory response criteria table, and a management table for voluntary applications by sensitive groups. Items not specified in the law, such as rest intervals, have been left blank for the company to determine and enter directly.
In Excel Checklist by Location (Automatic display of risk score and priority measures), 22 items on the pre-inspection checklist It includes a classification of statutory, government recommended, and internal standards, a cold-weather gear distribution log, a preparation schedule (dates are automatically calculated simply by entering the target date), a cold wave advisory response criteria table, and a management table for voluntary applications by sensitive groups. Items not specified in the law, such as rest intervals, have been left blank for the company to determine and enter directly.
📥 Download Excel Checklist for Cold-Related Illness Preparedness
📌 Use this in these situations
- Late October to early November, Where to start preparing for winter When to organize
- Like outdoor areas, warehouses, and shipping yards Exposure to cold varies depending on the location When you need to set priorities
- winter clothing A record stating that it was paid for personal use When you have to leave something behind
- Work hours and rest standards on cold wave advisories Report to the Occupational Safety and Health Committee or management When to do it
Basic concepts of cold-related illnesses, distinction between statutory and recommended measures, and inspection points by location are Prevention of Cold-Related Illnesses Before Winter Arrives Please check here first.
🗂️ Sheet composition
| sheet | use |
|---|---|
| Writing Guide | Set usage order, reference date, target completion date, and travel time to shelter. |
| Location-based inspection | If you enter up to 30 locations, including type, personnel, early morning work, exposure to wetness, distance from shelter, and cold-weather gear provision status, the risk score, priority, and priority action are automatically displayed. |
| Pre-inspection checklist | 22 items covering warm clothes, shelter, and water; working hours and breaks; emergencies; sensitive groups; and education and notices. Entering inspection results and deadlines displays completed, imminent, or delayed. |
| Provision of winter supplies | Record distribution date for winter hats, winter boots, winter gloves, and winter clothing (100 people), mark as 'not applicable', and automatically tally distribution completion. |
| Preparation Schedule | Automatic 12-step schedule calculation based on the Ready Target Date, displays Completed, In Progress, Imminent, or Delayed |
| Special Report Response Standards | Summary of KMA Cold Wave Advisory Criteria, Government Recommended Measures, Internal Standard Input Field, and Responses by Symptom of Cold-Related Illnesses |
| management of sensitive groups | Managing work adjustment details and review dates using case codes without names or disease names |
| reason | Summary of laws and government materials and links to original texts |
✍️ Order of Use
- In the [Writing Guide] Target date for completion of preparation (Basic 2026.11.16.) and Based on round-trip travel time to the shelter Change the (default 10 minutes) to the company standard. The travel time standard is an example of an internal standard, not a legal figure.
- Write the winter work locations in [Inspection by Location] and delete the example 3 rows. Take action starting with locations with a 'High' priority.
- In the [Preliminary Checklist], select Suitable, Requires Supplementation, or Not Applicable for each item, and if supplementation is required, write down the person in charge and the deadline.
- Enter the payment date in [Provision of Cold Weather Supplies]. For items that do not apply, write 'Not Applicable'.
- Fill in the internal standards section of [Special Report Response Standards] to use as a report for the committee or management. [Sensitive Group Management] is to be completed only by the health manager.
🧮 Things that are displayed automatically
| item | Calculation method |
|---|---|
| Location risk score | Inside cold/freezer warehouse +2, Outdoor/shipping area +1, Early morning work +1, Exposure to water/wetness +1, Exceeding shelter travel time standard +1, No heated shelter +2, Failure to provide cold-weather gear +2 (Some +1) |
| priority | 5 points or more High, 3–4 points Average, 2 points or less Low (Scores and ranges are examples based on internal standards) |
| Priority measures | Mark the tasks to be done first in the following order: No shelter → Incomplete cold-weather gear → Distance to shelter → Dawn work → Exposure to wetness. |
| Inspection/Schedule Status | 'Delayed' if there is no completion date or result and the deadline has passed, 'Imminent' if within 7 days of the deadline |
| Payment completed | Display as 'Completed' or '2/4' based on the number of items with a payment date relative to the total number of items. |
📋 Pre-inspection items at a glance
| area | Main items | division |
|---|---|---|
| warm clothes | Personal winter hats, winter boots, winter gloves, and winter clothing are provided to workers in significantly cold locations. | Statutory (Rule 572) |
| Warm shelter | Install cold work rest facilities away from the workplace, and provide heating and cooling of 18–28℃ for rest facilities at target workplaces. | Statutory (Rule 567, Article 128-2 of the Act) |
| warm water | Prepare hot water for cold work | Statutory (Rule 563) |
| Working hours and breaks | Adequate rest (no figures), adjust work hours during special weather advisories, and minimize outdoor work | Legal + Government Recommendation |
| Emergency and sensitive groups | 119 reporting system, focused management of sensitive groups, separate consent and separate storage of health information | Government recommendation + Statutory (Article 23 of the Personal Information Protection Act) |
🔐 Precautions when using the sensitive group management chart
In the sensitive group management table Do not write the name and the name of the disease. Keep case codes and real-name response tables separately only for the health manager, and share only the details and duration of work adjustments with the manager, such as 'exclusion of solitary outdoor work during cold wave advisories.' Health information is sensitive information under the Personal Information Protection Act and cannot be collected or shared without separate consent. Article 23 We recommend guiding individuals to voluntarily apply for sensitive group identification.
❓ FAQ
Q1. Are the risk score criteria determined by law?
No. This is an example of an internal standard for determining where to start maintenance for each location. You may modify the criteria in [Location-based Inspection] to suit your company's specific situation.
Q2. Do I need to obtain a signature on the winter gear distribution log?
There are no confirmed legal regulations requiring a signature. However, to demonstrate that the payment was made for personal use, it is advisable to include the payment date, items, and confirmation of receipt, so a confirmation field has been included.
Q3. What should I do when the government announces measures for this winter?
The recommended measures in this file are based on data from the Ministry of Employment and Labor from last winter (2025–2026). If new measures are announced, please replace the recommended measures columns in [Basis] and [Special Alert Response Criteria].
Recommended Posts
Prevention of Cold-Related Illnesses Before Winter | Inspection Points for Outdoor Areas, Warehouses, and Shipping Areas → Practical Operations of the Occupational Safety and Health Committee | From Agenda Receipt to Follow-up Management of Resolutions → Timing for Ad-hoc Risk Assessments and Recording Criteria →
📚 Source and Verification Criteria
- Article 563 of the Rules on Occupational Safety and Health Standards (Preventive Measures against Cold Damage)
- Article 572 of the Rules on Industrial Safety and Health Standards (Provision of Protective Equipment, etc.)
- Article 128-2 of the Industrial Safety and Health Act (Installation of Rest Facilities)
- Ministry of Employment and Labor Cold-Related Illness Prevention Guidelines and Cold-Related Illness Prevention Pre-check Checklist (2025.11.14.)
- Ministry of Employment and Labor Measures to Protect Workers' Health in Preparation for Cold Waves (November 17, 2025)
- Korea Meteorological Administration weather advisory issuance criteria
- Article 23 of the Personal Information Protection Act (Restrictions on the Processing of Sensitive Information)
Legal Verification Date: October 23, 2026. This checklist and Excel spreadsheet are practical forms to assist in preparing for the prevention of cold-related illnesses and are not statutory forms. The risk score, travel time criteria, and schedule are examples based on internal standards.
👉 Let's prepare for on-site health management this winter together
If you need health management counseling, health counseling for sensitive groups, or employee mental health support, please contact Nudge EAP.
Inquire about implementationHealth Management | psychological counseling | Safety Management | Organizational culture | greeting
넛지EAP(관리자)'s Expert Column
- Prevention of Cold-Related Illnesses Before Winter | Inspection Points for Outdoor Areas, Warehouses, and Shipping Areas
- EAP User Experience Anonymous Feedback Questionnaire | Check Service Quality Without Consultation Details
- What Comes After Mental Health Day Is More Important | How to Turn Employee Feedback into EAP Improvement Tasks
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